gnumeric-doc 1.12.35-1.1 / usr / share / help / C / gnumeric / files-saving.xml

<sect1 id="sect-file-save">
  <title>Saving Files</title>

<!-- TODO: Sync with file-opening.xml for parallel structure. -->

  <para>
    There are several ways to save a &gnum; workbook that is
    currently open.
  </para>

  <para>
    Existing files can be saved directly but this process does not
    allow a user to change any settings to the file creation process. 
  </para>

  <tip>
    <title>Saving files directly</title>
    <para>
      If the workbook has already been saved to a file
      or if the workbook was opened from a file that already existed,
      &gnum; will simply overwrite the file with the newer version.

      <variablelist>
	<title>Three alternative ways to save a file directly</title>
      <varlistentry>
	  <term>
	    <emphasis role="bold">Using the Menus</emphasis>
	  </term>
	  <listitem>
	    <para> 
	      Select, in the <guimenu><accel>F</accel>ile</guimenu> menu, the
	      <guimenuitem><accel>S</accel>ave</guimenuitem> menu item.
 	    </para>
	  </listitem>
	</varlistentry>
	<varlistentry>
	  <term>
	    <emphasis role="bold">Using the Standard Toolbar</emphasis>
	  </term>
	  <listitem>
	    <para>
	      Click on the <guibutton>Save</guibutton> button:
	      <guiicon>
		<inlinemediaobject>
            <imageobject>
              <imagedata fileref="figures/button-save.png" format="PNG" />
            </imageobject>
            <textobject>
              <phrase>An image of the file save button.</phrase>
            </textobject>
           </inlinemediaobject>
	      </guiicon>
	    </para>
	  </listitem>
	</varlistentry>
	<varlistentry>
	  <term>
	    <emphasis role="bold">Using a Keyboard Shortcut</emphasis>
	  </term>
	  <listitem>
	    <para>
	      Type the combination
	      <keycombo>
	        <keysym>Ctrl</keysym><keysym>s</keysym>
	      </keycombo>,
	      typing both keys simultaneously.
	    </para>
<!-- TODO: render hack, remove me. -->
	    <para>
	    </para>
	  </listitem>
	</varlistentry>
      </variablelist>

      Each of these approaches will save the file directly, allowing
      no intervention on the part the user. If the file has been newly
      created, &gnum; will automatically launch the <interface>Save
      As...</interface> dialog asking the user for a file name and
      other configuration options for the file, as is explained below.
    </para>
  </tip>

  <para>
    Users wishing to save an existing file to a new file must invoke
    the <interface>Save As...</interface> dialog. The <interface>Save
    As...</interface> dialog can be invoked at any time to save the
    current workbook to a new file with either a different name or a
    different file format type. This dialog is automatically launched
    when a user attempts to use one of the methods described above to
    save a workbook which does not already have an existing file.
    </para>

  <para>
    The <interface>Save As...</interface>
    dialog asks the user to provide a name for the file to be
    created, to select a folder in which to place the new file, and to
    select a file format type for the file.
  </para>

  <tip>
    <title>The steps required to save a file to a standard location.</title>

    <para></para>
<!--TODO: render hack, remove me.  -->

    <orderedlist>
      <listitem>
        <para>
	  Launch the  <interface>File Save</interface> dialog.
	</para>
	<para>
	  In the <guimenu>File</guimenu> menu, select the
	  <guimenuitem>Save As</guimenuitem> menu item.
	</para>
      </listitem>
      <listitem>
        <para>
	  Name the file. Open the folder containing the desired file.
	</para>
	<para>
	  In the text entry area, enter the file name.
	</para>
      </listitem>
      <listitem>
        <para>
	  Select the desired folder in which to save the file.
	</para>
	<para>
	  Select one of the standard locations to open the file.
	</para>
      </listitem>
      <listitem>
        <para>
	  Specify a file format type.
	</para>
      </listitem>
      <listitem>
        <para>
	  Click on the <guibutton>Save</guibutton> button.
	</para>
      </listitem>
    </orderedlist>

  </tip>

  <para>
    The remainder of this section explains these steps in greater
    detail, first, by describing the components in the <interface>File
    Save</interface> dialog and, then, by explaining each of the steps
    above in greater detail.
  </para>


  <sect2 id="sect-file-save-dialog">
    <title>Using the <interface>File Save</interface> dialog.</title>

    <para>
      Saving a workbook to a file can be a simple process, depending
      on the folder in which the file is to be saved. If this folder
      is in the predefined list of standard folders and user bookmark
      folders, the file can be created with the compact
      <interface>File Save</interface> dialog. The components of the
      compact <interface>File Save</interface> dialog and the
      procedure to save a workbook to a file in the predefined list of
      folders are explained next.

    </para>

    <para>
      However, when the workbook is to be saved to a file created in a
      folder which is not in the preselected list, the expanded
      <interface>File Save</interface> dialog will be required. The
      components of the expanded <interface>File Save</interface>
      dialog, the procedure for saving files in a different folder,
      and an explanation of bookmark folders and their use are given
      further below.
    </para>


    <sect3 id="sect-file-save-dialog-compact-components">
      <title>
        The components of the compact <interface>File Save</interface>
        dialog. 
      </title>

      <para>
        The <interface>File Save</interface> dialog allows the user to
        save a workbook into a new file but requires that the user
        provide a name for the file, select the folder in which to
        save the file, and select a file format type to use for this
        file. This dialog also provides a way to navigate the folder
        hierarchy as will be explained further below.
      </para>

      <para>
        The <interface>File Save</interface> dialog first opens in a
        compact layout. The different areas of the dialog in this
        compact layout are shown and labeled in <xref
        linkend="fig-file-save-dialog-compact-components" />.
      </para>
      
      <figure id="fig-file-save-dialog-compact-components">
        <title>
	  The compact form of the <interface>File Save</interface>
	  dialog.
	</title>
	<screenshot>
          <mediaobject> 
	    <imageobject> 
	      <imagedata fileref="figures/dialog-filesave-compact-withTags.png"
	                 format="PNG" />
	    </imageobject>
	    <textobject>
	      <para> 
	        This screenshot depicts the 'File Save' dialog in its
	        compact form with the different areas labeled.
	      </para>
	    </textobject>
	  </mediaobject>
	</screenshot>
	<!-- <caption></caption>  -->
      </figure>

      <para>
        The purpose of each labeled area will be explained below:

	<variablelist>
	  <title>The components of the compact  <interface>File
	  Save</interface> dialog</title>

	  <varlistentry>
	    <term>
	      <emphasis role="bold">A</emphasis> - The naming area.

	    </term>
	    <listitem>
	      <para>
	        This area is used to give the file its name. This is a
		standard text entry area allowing all the basic
		editing commands. The cursor can be moved left or
		right using the keyboard arrow keys. The cursor can be
		placed anywhere in the text by placing the mouse
		pointer where the cursor should go and clicking with
		the primary mouse button. The mouse can also select
		part or all of the text with a click and drag. The
		keyboard shortcuts for copying,
		<keycombo><keysym>Ctrl</keysym><keysym>c</keysym></keycombo>,
		cutting,
		<keycombo><keysym>Ctrl</keysym><keysym>x</keysym></keycombo>,
		or pasting,
		<keycombo><keysym>Ctrl</keysym><keysym>v</keysym></keycombo>,
		all work. The dialog uses filename matching to guess
		file names based on the files already in the parent
		folder.
<!-- TODO: explain gnum system for adding extensions automatically. --> 
	      </para>
	    </listitem>
          </varlistentry>

	  <varlistentry>
	    <term>
	      <emphasis role="bold">B</emphasis> - The folder
	      selection area.
	    </term>
	    <listitem>
	      <para>
	        This area provides a drop down list of previously
	        selected folders including the standard folders and
	        the folders which have been bookmarked by the
	        user. The area will be disabled if area <emphasis
	        role="bold">D</emphasis> has been selected to expand
	        the dialog.
	      </para>
	      <para>
	        The desired folder can be selected by moving the mouse
	        pointer over the button, clicking and holding the
	        primary mouse button, dragging the mouse pointer onto
	        the name of the desired folder and releasing the mouse
	        button. The new folder name will appear on as the name
	        on the button.
	      </para>
	    </listitem>
          </varlistentry>

	  <varlistentry>
	    <term>
	      <emphasis role="bold">C</emphasis> - The file format type
	      selection area.
	    </term>
	    <listitem>
	      <para>
	        This area provides a drop down list of all the file
	        formats provided by the &gnum; program itself and by
	        all the currently active plugins.
	      </para>
	      <note>
	        <para>
		  If the file format type named "Text export
		  (configurable)" is opened, this will start the text
		  export procedure. <xref
		  linkend="sect-file-textExport"/> explains this
		  procedure in complete detail.
		</para>
	      </note>
	    </listitem>
          </varlistentry>

	  <varlistentry>
	    <term>
	      <emphasis role="bold">D</emphasis> - The dialog
	      expansion area.
	    </term>
	    <listitem>
	      <para>
	        This area will alter the dialog to expand or collapse
	        it. When expanded the dialog provides a way to select
	        any folder accessible on the system, to create new
	        folders and to add and remove bookmark folders from
	        the user's bookmark folder list. When the dialog is
	        expanded, the small arrow will point downward, the
	        areas showing in <xref
	        linkend="fig-file-save-dialog-expanded-components"/>
	        will appear and area <emphasis
	        role="bold">B</emphasis> will be disabled.
	      </para>
	    </listitem>
          </varlistentry>

	  <varlistentry>
	    <term>
	      <emphasis role="bold">E</emphasis> - The button area.

	    </term>
	    <listitem>
	      <para>
	       This area provides two buttons, the
	      <guibutton>Cancel</guibutton> and the
	      <guibutton>Save</guibutton> buttons. Clicking the
	      <guibutton>Cancel</guibutton> button will dismiss the dialog
	      and return the user to the worksheet. Clicking the
	      <guibutton>Save</guibutton> button will cause a file to
	      be created with the currently selected name, parent folder
	      and format. If the selected file already exists, &gnum;
	      will open a confirmation dialog since the command will
	      obliterate the previously existing file.
	      </para>
	    </listitem>
          </varlistentry>



        </variablelist>

      </para>



      <para>
        The procedure to save a file using this dialog in its compact
        form is present next, in <xref
        linkend="sect-file-save-dialog-quickintro" />. The
        components of the dialog in its expanded layout, converted by
        clicking in area <emphasis role="bold">D</emphasis> when the
        <interface>File Save</interface> dialog is in its compact
        form, will be explained further on, in <xref
        linkend="sect-file-save-dialog-expanded-components" />,
        followed by sections explaining the use of the dialog in this
        expanded layout.
      </para>


    </sect3>







    <sect3 id="sect-file-save-dialog-quickintro">
      <title>
        The basic file saving procedure.
      </title>

      <para>
        Saving a workbook to a new file requires providing name the
        file, selecting a folder in which the file will be placed, and
        selecting a file format type.
      </para>

      <para>
        The default action, if a user simply opens the <interface>File
        Save</interface> dialog and clicks on the
        <guibutton>Save</guibutton> button, is to name the file
        <filename>Book1.gnumeric</filename> incrementing the number
        for each new file created, to save the file in the user's home
        folder, and to create a file in the &gnum; file format.
      </para>

      <warning>
        <para>
	  If the user provides a name for the file to be saved which
	  is the same as the name of a file that already exists,
	  &gnum; will open up a confirmation dialog asking the user if
	  they really want to overwrite the existing file. If the user
	  then clicks on the <guibutton>Yes</guibutton> button, the
	  existing file will be destroyed and the new file created in
	  its place.
	</para>
      </warning>

      <procedure>
        <title>The procedure to save a file.</title>

        <step>
	  <title>
	    Open the <interface>File Save</interface> dialog.
	  </title>
	  <para>
	    First, the dialog must be opened using either of the two
	  following methods:
	  </para>
    
      <variablelist>
	<title>
	  Two alternative ways to open the <interface>File
	  Save</interface> dialog.
	</title>

	<varlistentry>
	  <term>
	    <emphasis role="bold">Using the Menus</emphasis>
	  </term>
	  <listitem>
	    <para> 
	      Select, in the <guimenu><accel>F</accel>ile</guimenu>
	      menu, the 
	      <guimenuitem>S<accel>a</accel>ve as...</guimenuitem>
	      menu item.
	    </para>
	  </listitem>
	</varlistentry>
	<varlistentry>
	  <term>
	    <emphasis role="bold">Using a Keyboard Shortcut</emphasis>
	  </term>
	  <listitem>
	    <para>
	      Type the combination
	      <keycombo>
	        <keysym>Shift</keysym>
		<keysym>Ctrl</keysym>
		<keysym>s</keysym>
	      </keycombo>,
	      typing all three keys simultaneously.
	    </para>
	  </listitem>
	</varlistentry>
      </variablelist>

          <para>
            Both methods will launch the <interface>File
            Save</interface> dialog to allow the user to name the
            file, select a folder (also called a directory) for the
            file and choose a file format type. This dialog will also
            open automatically the first time a new workbook is saved.
          </para>


	</step>

        <step>
	  <title>
	    Select a name for the file.
	  </title>
	  <para>
	    Next, a name must be given for the file. &gnum; provides a
	    default name but, when the dialog is first opened this
	    name is highlighted indicating that it is already
	    selected. Therefore, a user can simply start typing a new
	    name and the first character entered will delete the name
	    given by default. The file name field is presented as area
	    <emphasis role="bold">A</emphasis> in <xref
	    linkend="fig-file-save-dialog-compact-components"/>.
	  </para>
	  <note>
	    <para>
	      If typing a name does not have any effect, the 'focus'
	      was probably inadvertently changed from the text entry
	      area. Focus can be returned to the area by placing the
	      mouse pointer over the box and clicking the primary
	      mouse button. All the standard keyboard editing commands
	      work in this text area and the mouse can be used to
	      select text or to move the cursor location.
	    </para>
	  </note>
	</step>

        <step>
	  <title>
	    Select a folder in which to save the file.
	  </title>
	  <para>
	    Then, the folder in which to save the file can be chosen
	    from the drop down list shown as area <emphasis
	    role="bold">B</emphasis> in <xref
	    linkend="fig-file-save-dialog-compact-components"/>.
	  </para>

	  <para>
	    Using this list requires placing the mouse pointer above
	    the list button and clicking with the primary mouse button
	    to open the list. The desired folder can then be selected
	    by moving the pointer down the list and clicking again
	    with the primary mouse button. The second click will close
	    the drop down list and change the selected folder. Instead
	    of the two mouse clicks, the entire operation can be
	    replaced by a click-hold, drag and release, where the
	    first mouse click is replaced by the click-and-hold and
	    the second mouse click is replaced by the release.
	  </para>

	  <para>
	    This list only provides a limited number of choices
	    including several standard folders and any bookmark
	    folders the user has previously added to the file
	    selector. Other folders can be chosen, new folders can be
	    created, and the list of bookmark folders available can
	    be changed, by clicking in area <emphasis
	    role="bold">D</emphasis> to change to the expanded dialog,
	    as will be explained further below, in <xref
	    linkend="sect-file-save-dialog-chdir" />, <xref
	    linkend="sect-file-save-dialog-mkdir" /> and <xref
	    linkend="sect-file-save-dialog-bookmarks" />.
	  </para>
	</step>

        <step>
	  <title>
	    Select a file type.
	  </title>

	  <para>
	    Next, the desired file type must be selected. Area
	    <emphasis role="bold">C</emphasis> in <xref
	    linkend="fig-file-save-dialog-compact-components"/>
	    provides a drop down list of file types. The process for
	    using this list is the same as was described in the
	    previous step. The file types are listed below in <xref
	    linkend="sect-file-save" /> and explained in
	    detail in <xref linkend="sect-file-formats" />.
	  </para>
	      <note>
	        <para>
		  If the file format type named "Text export
		  (configurable)" is opened, this will start the text
		  export procedure. <xref
		  linkend="sect-file-textExport"/> explains this
		  procedure in complete detail.
		</para>
	      </note>

	</step> 

        <step>
	  <title>
	    Click the <guibutton>Save</guibutton> button.
	  </title>
	  <para>
	    Finally, the <guibutton>Save</guibutton> button must be
	    pressed by placing the mouse pointer over the button and
	    clicking with the primary mouse button.
	  </para>
	</step>
      </procedure>


      <para>
        This basic procedure does not allow a user to save the file
        into folder other than one already provided. An expanded
        procedure is needed to explain how to save a file into other
        folders in the file system. The next section explains the
        extra elements provided when the <interface>File
        Save</interface> dialog is expanded and that section is
        followed by a step-by-step procedure explaining how to use
        this expanded dialog.
      </para>

    </sect3>








    <sect3 id="sect-file-save-dialog-expanded-components">
      <title>
        The extra components in the expanded <interface>File Save</interface>
        dialog. 
      </title>

      <para>
        In order to select folders other than those provided in the
        drop down list shown as area <emphasis
        role="bold">B</emphasis> in <xref
        linkend="fig-file-save-dialog-compact-components"/>,
        the <interface>File Save</interface> dialog must be expanded
        by clicking in the area labeled <emphasis
        role="bold">D</emphasis>. In the expanded form, the
        <interface>File Save</interface> dialog allows a user to
        select a new folder in which to save a file, to create new
        folders, and to add bookmark folders to the list
        provided in the area labeled <emphasis
        role="bold">C</emphasis>.
      </para>

      <para>
        This section will explain the extra components of the
        <interface>File Save</interface> dialog which are provided
        when the dialog is expanded. <xref
        linkend="fig-file-save-dialog-expanded-components" />
        shows these different areas and adds a label to each.
      </para>
      

      <figure id="fig-file-save-dialog-expanded-components">
        <title>
	  The expanded form of the <interface>File Save</interface>
	  dialog.
	</title>
	<screenshot>
          <mediaobject> 
	    <imageobject> 
	      <imagedata fileref="figures/dialog-filesave-expanded-withTags.png"
	                 format="PNG" />
	    </imageobject>
	    <textobject>
	      <para> 
	        This screenshot depicts the 'File Save' dialog in its
	        expanded form with the different areas labeled.
	      </para>
	    </textobject>
	  </mediaobject>
	</screenshot>
	<!-- <caption></caption>  -->
      </figure>

      <para>
        The different parts of each panel of the <interface>File
        Save</interface> dialog after it has been expanded have been
        shaded with boxes of different colors and labeled with a
        letter in <xref
        linkend="fig-file-save-dialog-expanded-components"
        />. Five of the labeled areas are the same as the areas in the
        dialog when it is in a compact form; these areas were
        explained above. The remaining areas are explained below:

	<variablelist>
	  <title>The extra components in the expanded version of the
	  <interface>File Save</interface> dialog</title>

	  <varlistentry>
	    <term>
	      <emphasis role="bold">F</emphasis> - The 'relative root'
	      selection area.

	    </term>
	    <listitem>
	      <para>
	        This area allows the user to select the starting
	        folder from which to navigate the folder
	        hierarchy. The navigation system only allows users to
	        select sub-folders of the currently selected 'relative
	        root' folder so the root folder selected in area
	        <emphasis role="bold">F</emphasis> must contain the
	        desired folder as a sub-folder.
	      </para>

	      <para>
	        The folders listed in this area include the standard
	        folders provided by the system and a number of folders
	        added, as bookmark folders, by the user. The standard folders
	        provided by the system will vary for different
	        machines and system administrators may have disabled
	        access to certain areas. By default, the standard
	        folders provided include the user's 'Home' folder, the
	        user's 'Desktop' folder, a folder pointing to the root
	        of the filesystem tree and folders for each of the
	        removable storage devices attached to the
	        computer. The user's home folder, on GNU and other
	        UNIX like systems, this
	        folder is usually known as <literal>~</literal> or
	        <literal>~user_account_name</literal> where the
	        phrase <literal>user_account_name</literal>
	        represents the account name used by the current
	        user. This folder is often located at
	        <filename>/home/user_account_name/</filename> in the
	        filesystem. The 'Desktop' folder is the folder which
	        holds the files which are displayed in the background
	        of the user's window. The 'Filesystem' folder is the
	        top of the filesystem tree, which on GNU systems is
	        also known as <filename>/</filename>. The list also
	        presents peripheral or external devices. Below the
	        standard folders, area <emphasis
	        role="bold">F</emphasis> has a separator and the
	        bookmark folders selected by the user. In <xref
	        linkend="fig-file-save-dialog-expanded-components"
	        /> the folder <filename>currentWork</filename> is a
	        folder named by the user and added to the list of
	        bookmark folders. 
	      </para>
	    </listitem>
          </varlistentry>

	  <varlistentry>
	    <term>
	      <emphasis role="bold">G</emphasis> - The folder hierarchy area.
	    </term>
	    <listitem>
	      <para>
	        This area displays the folder hierarchy starting from
	        the starting folder selected in area <emphasis
	        role="bold">F</emphasis> and ending in the current
	        folder, the folder whose contents are displayed in
	        area <emphasis role="bold">I</emphasis>, while
	        displaying all the folders between the two. This area
	        changes dynamically as the user changes to new
	        folders. In the case shown in <xref
	        linkend="fig-file-save-dialog-expanded-components" />,
	        the user has selected the 'Home' folder as the
	        starting folder in area <emphasis
	        role="bold">F</emphasis> and has not navigated to any
	        sub-folders.
	      </para>
	    </listitem>
          </varlistentry>

	  <varlistentry>
	    <term>
	      <emphasis role="bold">H</emphasis> - The Folder Creation button.
	    </term>
	    <listitem>
	      <para>
	        This button allows the user to create a folder in the
	        directory listed in the rightmost part of the file
	        component area, area <emphasis
	        role="bold">G</emphasis>. When this button is clicked,
	        by placing the mouse pointer over the button and
	        clicking with the primary mouse button, a new folder
	        is added to the list in area <emphasis
	        role="bold">I</emphasis> with a temporary name of
	        '<filename>Type name of New Folder</filename>'
	        pre-selected and therefore ready to be edited into a
	        new name.
	      </para>
	    </listitem>
          </varlistentry>

	  <varlistentry>
	    <term>
	      <emphasis role="bold">I</emphasis> - The folder content area.

	    </term>
	    <listitem>
	      <para>
	        This area displays the contents of the currently
	        selected folder which is the rightmost folder shown in
	        area <emphasis role="bold">G</emphasis>. 
		
		<warning>
		  <para>
		    Not all of the sub-folders and files present in
		    the folder area are shown.
		  </para>

		  <para>
		    Firstly, hidden folders and files, those that
		    start with a leading period, are not displayed by
		    default. These can be shown by placing the mouse
		    pointer over area <emphasis
		    role="bold">I</emphasis>, clicking with one of the
		    secondary mouse buttons to raise the context menu,
		    moving the pointer onto the <guimenuitem>Show
		    hidden files</guimenuitem> menu entry, and
		    clicking with the primary mouse button. This step
		    will ensure that all the folders are displayed.
		  </para>

		  <para>
		    Secondly, the filtering rule defined in
	            area <emphasis role="bold">L</emphasis>
	            will limit the files displayed based on the
	            characteristics of these files. By default, a
	            filtering rule is applied which causes only those
	            files present that have an extension commonly used
	            for spreadsheet files. The rule can be changed to
	            display all the files regardless of their
	            extension, except possibly for the hidden files.
<!-- TODO: explain role of mime type in file dislpay filter. ibid  -opening. -->
	          </para>
		</warning>
	      </para>
	    </listitem>
          </varlistentry>

	  <varlistentry>
	    <term>
	      <emphasis role="bold">J</emphasis> - The panel
	      rearrangement handles.

	    </term>
	    <listitem>
	      <para>
	        These triple dots indicate that the mouse can be used
	        to change the shape and size of the different areas in
	        the dialog. These handles can be used by placing the
	        mouse pointer above a handle, clicking and holding
	        with the primary mouse button, then dragging the
	        handle to a new position, and then releasing the mouse
	        button.
	      </para>
	    </listitem>
          </varlistentry>

	  <varlistentry>
	    <term>
	      <emphasis role="bold">K</emphasis> - The bookmark
	      folder list modification buttons.

	    </term>
	    <listitem>
	      <para>
	        These buttons will add or remove folders to or from
	        the list of bookmark folders in area <emphasis
	        role="bold">F</emphasis>. The
	        <guibutton>Add</guibutton> button will add the folder
	        currently selected in area <emphasis
	        role="bold">G</emphasis>. The
	        <guibutton>Remove</guibutton> button will remove any
	        bookmark folder that is selected in area <emphasis
	        role="bold">F</emphasis>.
	      </para>
	    </listitem>
          </varlistentry>

	  <varlistentry>
	    <term>
	      <emphasis role="bold">L</emphasis> - The filter
	      definition area.
	    </term>
	    <listitem>
	      <para>
	        This area contains a drop down menu with the different
	        filters defined by the application. &gnum; currently
	        defines two filters. The first filters out all files
	        that do not have an extension used by the spreadsheet
	        formats supported by gnumeric. The second filter,
	        labeled "All files", essentially disables any
	        filtering operation, and lists all the files in the
	        currently selected folder, except that files starting
	        with a leading period are not shown. 
	      </para>
	    </listitem>
          </varlistentry>



        </variablelist>

      </para>

      <para>
        The uses of the <interface>File Save</interface> dialog in its
        expanded form is explained below.
      </para>

    </sect3>




    <sect3 id="sect-file-save-dialog-chdir">
      <title>
        Changing the currently selected folder.
      </title>

      <para>
        In order to save a file in a folder other than that provided
        by default, it is necessary to change the default folder. The
        note below explains briefly the notion of folders and the
        procedure further down explains how to change folders.
      </para>

      <note>
        <title>Understanding the file organization system.</title>

        <para>
	  In order to understand how to change folders, it is first
	  necessary to understand the system by which documents are
	  stored. This system is called the 'filesystem'.
	</para>

	<para>
	  All documents are stored in a folder. Folders can contain
	  files but can also contain other folders. Any folder
	  therefore can contain several sub-folders, each of which may
	  itself contain several sub-folders; the resulting structure
	  is called a nested 'tree' with the original folder being the
	  'relative root' of that tree.
        </para>

	<para>
	  In GNU and UNIX systems, all of the files are stored in
	  folders organized in a single, unified filesystem tree with
	  a folder named '<filename>/</filename>' at the absolute root
	  of the tree. Every file is accessible from this absolute
	  root folder and, by default, this folder is provided as the
	  choice named <filename>Filesystem</filename> with an icon of
	  a disk drive in area <emphasis role="bold">F</emphasis> in
	  the <interface>File Save</interface> dialog.
	</para>

	<para>
	  Navigating the directory tree from the single root folder
	  would quickly become burdensome and the <interface>File
	  Save</interface> dialog provides several other starting
	  points in area <emphasis role="bold">F</emphasis>. These
	  will be called, in this documentation, the 'relative root'
	  folders since each of these will act as the root of the
	  branching structure of sub-folders the relative root folder
	  contains. Two relative root folders which are commonly
	  provided are the 'Home' and 'Desktop' folders for the
	  current user.
	</para>

	<para>
	  In a complex computer system, the absolute root folder may
	  be hidden from the user and only 'relative roots' will be
	  present. These should jointly provide some way to access all
	  the areas where the user can save files.
	</para>

	<para>
	  The 'relative roots' are also necessary when several file
	  systems are available to the user. This will be the case
	  when filesystem on other machines are accessible over a
	  network or when &gnum; is running on operating systems whose
	  filesystems are not unified, such as the proprietary
	  operating systems sold by Microsoft in which each disk drive
	  has its own root named, for example,
	  <filename>C:\</filename> or <filename>D:\</filename>.
	</para>
	  
	<para>
	  Additional 'relative root' folders can be added as 'bookmark
	  folders' by the users themselves. These bookmark folders can
	  be used to access quickly folders which are commonly
	  used. The bookmark folders are listed, in area <emphasis
	  role="bold">F</emphasis>, under the thin horizontal
	  separator line. The creation and deletion of these bookmark
	  folders is explained below, in <xref
	  linkend="sect-file-save-dialog-bookmarks" />.
	</para>

	<para>
	  

	</para>
      </note>

      <para>
        Changing folders involves selecting a 'relative root' folder,
        then navigating into the appropriate sub-folder. When the
        <guibutton>Save</guibutton> button is pressed, the file will be
        saved in the folder listed as the right most button in area
        <emphasis role="bold">G</emphasis> of <xref
        linkend="fig-file-save-dialog-expanded-components" />
        which also means that the file will be saved alongside the
        folders and files listed in area <emphasis
        role="bold">I</emphasis>.
     </para>

      <procedure>
        <title>
	  The procedure to change the currently selected folder.
	</title>

	<para>
	  To select a new folder, one of the 'relative root' folders
	  which contains the desired folder must first be selected and
	  then the hierarchy must be navigated to find the desired
	  folder. As explained below, a user can move around the
	  hierarchy using as many changes as they need to choose the
	  folder in which to save their &gnum; file.
	</para>

        <step>
	  <title>
	    Select a 'relative-root' folder in area <emphasis
	    role="bold">F</emphasis>. 
	  </title>
	  <para>
	    The first step in choosing a new folder requires
	    selecting, in area <emphasis role="bold">F</emphasis>, a
	    'relative root' folder which contains the desired
	    folder. The new 'relative root' folder is chosen by placing the
	    mouse pointer over the folder name and double clicking
	    (click twice rapidly without moving the mouse) with the
	    primary mouse button. This will change the leftmost button
	    in  area <emphasis role="bold">G</emphasis> and change the
	    folders and files listed in  area <emphasis
	    role="bold">I</emphasis>.
	  </para>
	</step>

        <step>
	  <title>
	    Navigate the filesystem to reach the desired
	    folder using area <emphasis role="bold">I</emphasis>.
	  </title>
	  <para>
	    The next step involves descending the folder tree to reach
	    the desired folder. This requires double clicking the
	    sub-folder of the 'relative root' folder which contains
	    the desired folder and continuing through the whole
	    hierarchy until the desired folder is reached. After each
	    double click, the selected folder is added as the right
	    most button in area <emphasis role="bold">G</emphasis> and
	    the contents of the selected folder are shown in area
	    <emphasis role="bold">I</emphasis>. Once the desired
	    folder is reached, it must be opened in the same way, so
	    that its contents are listed in area <emphasis
	    role="bold">I</emphasis> and the file can then be saved
	    into this folder by clicking on the
	    <guibutton>Save</guibutton> button.
	  </para>
	</step>

        <step>
	  <title>
	    Navigating back up the folder tree using area <emphasis
	    role="bold">G</emphasis>. 
	  </title>
	  <para>
	    If the sub-folder selected in area <emphasis
	    role="bold">I</emphasis> does not contain the branch of
	    the folder tree leading to the desired folder, the buttons
	    in area <emphasis role="bold">G</emphasis> can be used to
	    jump further up the folder tree but only as far as the
	    'relative root' folder selected in area <emphasis
	    role="bold">F</emphasis>. Area <emphasis
	    role="bold">G</emphasis> provides a list of buttons with
	    the names of all the folders between the 'relative root'
	    listed in area <emphasis role="bold">F</emphasis> and the
	    currently selected folder. By clicking on one of these
	    buttons, that is by placing the mouse pointer over the
	    button and clicking with the primary mouse button, the
	    folder listed on the button will be opened in area
	    <emphasis role="bold">I</emphasis> so that the selection
	    process can restart from this branch.
	  </para>
	</step>

      </procedure>

      <para>
        The process of exploration of the folder tree can continue as
        long as the user wishes. If the user desires it is also
        possible to create new folders as is explained next. 
      </para>

    </sect3>


    <sect3 id="sect-file-save-dialog-mkdir">
      <title>
        Adding a folder.
      </title>

      <para>
        Often the user wishes to save the &gnum; workbook by creating
        a file in a folder which does not yet exist. A new folder can
        be added to the folder tree by clicking on the
        <guibutton>Create Folder</guibutton> button, which is labeled
        as area <emphasis role="bold">H</emphasis> of <xref
        linkend="fig-file-save-dialog-expanded-components"
        />. The button can be clicked by placing the mouse pointer
        over the button and pressing the primary mouse button.
      </para>

      <para>
        When the <guibutton>Create Folder</guibutton> button is
        pressed, a folder will be added at the top of the list in area
        <emphasis role="bold">I</emphasis>, with its name,
        <filename>Type name of new folder</filename> already selected
        so that the user can simply start typing to give the folder a
        desired name. Once the name has been entered on the keyboard,
        typing the <keysym>Return</keysym> key (or the
        <keysym>Enter</keysym> key, depending on the keyboard) will
        change the folder name and open that folder. Area <emphasis
        role="bold">I</emphasis> will therefore be empty since the
        newly created folder has no contents.
      </para>

      <warning>
        <para>
	  There is no way to delete folders once they have been
	  created, just as there is no way for &gnum; to delete files
	  it has created. Folders created by mistake must be deleted
	  using a file browser such as
	  <application>Nautilus</application> or using command line
	  programs such as <application>rm</application>.
	</para>
      </warning>

    </sect3>


    <!-- Keep in sync with similar section in file-open-dialog. -->
    <sect3 id="sect-file-save-dialog-bookmarks">
      <title>
        Changing the list of bookmark folders.
      </title>

      <para>
        The list of 'relative root' folders shown in area <emphasis
        role="bold">F</emphasis> of <xref
        linkend="fig-file-save-dialog-expanded-components" /> may
        contain 'relative root' folders selected by the user. These
        folders are called 'bookmark folders' and are listed in area
        <emphasis role="bold">F</emphasis> below a thin horizontal
        separator line. For example, <xref
        linkend="fig-file-save-dialog-expanded-components" /> contains
        a folder named <filename>currentWork</filename> which is a
        bookmark folder selected by the user.
      </para>

      <para>
        These bookmark folders can be added in two ways. A folder
        which is selected in area <emphasis role="bold">I</emphasis>
        can be added as a bookmark by clicking on the
        <guibutton>Add</guibutton> button in area <emphasis
        role="bold">K</emphasis>.
      </para>

      <para>
	Alternatively, the folder can be dragged from area <emphasis
        role="bold">I</emphasis> into area <emphasis
        role="bold">K</emphasis>. The folder can be dragged by placing
        the mouse pointer over the folder name in area <emphasis
        role="bold">I</emphasis>, clicking and holding the primary
        mouse button, moving the mouse pointer to area <emphasis
        role="bold">F</emphasis> and releasing the mouse button. As
        the mouse pointer is moved from area <emphasis
        role="bold">I</emphasis> to area <emphasis
        role="bold">F</emphasis>, a small icon of the folder will move
        with the mouse pointer.
      </para>

      <para>
        Any bookmark folder can also be removed from the 'relative
        root' folders presented in area <emphasis
        role="bold">F</emphasis> (or in the drop down list labeled
        <emphasis role="bold">B</emphasis>). A bookmark folder can be
        removed by clicking on the folder name in area <emphasis
        role="bold">F</emphasis> and then clicking on the
        <guibutton>Remove</guibutton> in area <emphasis
        role="bold">K</emphasis>.
      </para>


    </sect3>


  </sect2>







  <!-- Formats for saving files *** keep // to sect in files-opening.xml  -->

  <sect2 id="file-format-save-formats">
    <title>The file formats which Gnumeric can write.</title>

    <para>
      &gnum; can write files in several formats used by other
      programs. The details of these formats are provided in <xref
      linkend="sect-file-formats"/> and the name of each file type in
      the table below skips to the appropriate section of <xref
      linkend="sect-file-formats"/>. The creation of files which
      consist of structured text is described in <xref
      linkend="sect-file-textExport" />. The creation of PostScript
      and Portable Document Format (PDF) files is done through the
      printing mechanism and is described in <xref
      linkend="chapter-printing" />.&gnum; can also export text data
      or HTML and XHTML tables through the clipboard mechanism, as is
      explained in <xref linkend="sect-movecopy-xclipboard"/>.

<!-- TODO: add link to other data ouput: e.g. direct database connect. -->
    </para> 

    <note>
      <para>
        Most of these formats are provided by plugins, which are
        independent, configurable modules. If a format described below
        does not appear in the <interface>File Save</interface>
        dialog, this may be because the appropriate plugin has not
        been configured or started. This can be verified by examining
        the list of plugins which are currently running in the
        <interface>Plugin Manager</interface> dialog.
      </para>

      <para>
        The <interface>Plugin Manager</interface> dialog lists the
        plugins which are currently in use and provides a way to start
        plugins which are currently disabled. The <interface>Plugin
        Manager</interface> can be started by selecting, in the
        <guimenu>Tools</guimenu> menu, the
        <guimenuitem>Plug-ins...</guimenuitem> menu item; see <xref
        linkend="sect-configuration-plugins" /> for more information.
      </para>
    </note>



<!--    TABLE    TABLE    TABLE    TABLE    TABLE    TABLE    -->
<table frame='all'><title>The file formats which &gnum; can create.</title>
<tgroup cols='2' align='left' colsep='1' rowsep='1'>
       

<thead>
<row>
  <entry align="left">Format</entry>
  <entry align="left">Extension</entry>
</row>
</thead>
<tbody>
<row>
  <entry><link linkend="file-format-gnumeric">Gnumeric</link></entry>
  <entry><literal>.gnumeric</literal> / <literal>.gnm</literal></entry> 
</row>
<row>
  <entry><link linkend="file-format-csv">Comma Separated Values</link></entry>
  <entry><literal>.csv</literal></entry> 
</row>
<row>
  <entry><link linkend="file-format-dif">Data Interchange Format</link></entry>
  <entry><literal>.dif</literal></entry> 
</row>
<row>
  <entry><link linkend="file-format-html">HTML</link></entry>
  <entry><literal>.html</literal> / <literal>.htm</literal></entry> 
</row>
<row>
  <entry><link linkend="file-format-latex">LaTeX</link></entry>
  <entry><literal>.tex</literal></entry> 
</row>
<row>
  <entry><link linkend="file-format-excel-binary-old">Microsoft Excel
  Old Binary</link></entry>
  <entry><literal>.xls</literal></entry> 
</row>
<row>
  <entry><link linkend="file-format-excel-binary-new">Microsoft Excel New Binary</link></entry>
  <entry><literal>.xls</literal></entry> 
</row>
<row>
  <entry><link linkend="file-format-excel-oldxml">Microsoft Excel
  2003 XML</link></entry>
  <entry><literal>.xls</literal></entry> 
</row>
<row>
  <entry><link linkend="file-format-excel-binary-new">Microsoft Excel
  Office Open XML</link></entry>
  <entry><literal>.xlsx</literal></entry> 
</row>
<row>
  <entry><link linkend="file-format-odf">OpenOffice.Org / StarOffice (OASIS ODF/IS26300)</link></entry>
  <entry><literal>.ods</literal> / <literal>.odt</literal></entry> 
</row>
<row>
  <entry><link linkend="file-format-sxc">OpenOffice.Org / StarOffice
  Old Format</link></entry>
  <entry><literal>.sxc</literal> / <literal>.stc</literal></entry> 
</row>
<row>
  <entry><link linkend="file-format-ps">PostScript</link></entry>
  <entry><literal>.ps</literal> / <literal>.eps</literal></entry> 
</row>
<row>
  <entry><link linkend="file-format-pdf">PDF</link></entry>
  <entry><literal>.pdf</literal></entry> 
</row>
<row>
  <entry><link linkend="file-format-sylk">Multiplan (SYLK)</link></entry>
  <entry> <literal>.sylk</literal> / <literal>.slk</literal></entry> 
</row>
<row>
  <entry><link linkend="file-format-csv">Tab Separated Values</link></entry>
  <entry><literal>.tsv</literal> / <literal>.tab</literal></entry> 
</row>
<row>
  <entry><link linkend="file-format-text">Text Formats</link></entry>
  <entry><literal>.txt</literal> / <literal>.text</literal></entry> 
</row>
<row>
  <entry><link linkend="file-format-troff">TROFF</link></entry>
  <entry><literal>.me</literal></entry> 
</row>
<row>
  <entry><link linkend="file-format-xhtml">XHTML</link></entry>
  <entry><literal>.xhtml</literal> / <literal>.html</literal></entry> 
</row>
</tbody>
</tgroup>
</table>
<!--    TABLE    TABLE    TABLE    TABLE    TABLE    TABLE    -->


  </sect2>


</sect1>