gnumeric-doc 1.12.35-1.1 / usr / share / help / C / gnumeric / printing.xml

<sect1 id="sect-printing">
  <title>Printing to a Printer or a File.</title>

  <para>
    The <interface>Print dialog</interface> includes the most important options
    related to printing. More detailed options related to printing can be set
    in the <interface>Page Setup dialog</interface>, detailed in
    <xref linkend="sect-printing-setup" />. Press the
    <guibutton>Print</guibutton> to print out the workbook. Press the
    <guibutton>Print Preview</guibutton> button to display the
    <interface>Print Preview</interface>.
  </para>

  <important>
	<para>
	The number of tabs and the content of some of the tabs of the <interface>Print 
        dialog</interface> depends on the printer model you use. Some of the described 
        tabs or options may not be available with your printer, especially when 
        printing to a file.
	</para>
  </important>
 
 <sect2 id="print-general">
  <title>Print General</title>
  <figure id="print-workbook-printer-fig">
    <title><interface>Print Dialog Printer Tab</interface></title>
    <mediaobject>
      <imageobject>
	<imagedata format="PNG"
		   fileref="figures/print-worksheet-printer-general.png" />
      </imageobject>
    </mediaobject>
  </figure>

  <para>
    Select the preferred <interface>printer</interface> in the upper half of
    the tab. Your default printer is already highlighted when you open the
    <interface>Printer dialog</interface>. Optionally select the <guilabel>number of 
    copies</guilabel> and a <guilabel>page range</guilabel> in the lower half of 
    the dialog. Click on <guibutton>Print</guibutton> to send the document to your
    printing system. 
  </para>

  <para>
    When printing to a file you may want to change the <guilabel>output name</guilabel> 
    and <guilabel>folder</guilabel> before printing. You can choose between saving a 
    <keycap>PostScript</keycap> or a <keycap>PDF</keycap> file.
  </para>
 </sect2>

 <sect2 id="print-page-setup">
  <title>Page Setup</title>
  <figure id="print-worksheet-page-setup-fig">
    <title><interface>Print Dialog Page Setup Tab</interface></title>
    <mediaobject>
      <imageobject>
	<imagedata format="PNG"
		   fileref="figures/print-worksheet-page_setup.png" />
      </imageobject>
    </mediaobject>
  </figure>

  <para>
    In the <guimenuitem>Page Setup</guimenuitem> tab you can choose several options
    concerning the layout or the paper. Choose how many sheets shall appear on one
    piece of paper, about two-sided printing, limit the printed pages by even or odd
    page numbers or the scale in the layout section. Select the <guilabel>paper 
    type</guilabel> (e.g. preprinted) and the paper source and output tray in the 
    paper section.
    <tip>
	<para>
	The preview in the lower part of the tab gives you a small hint of how your
	printed document will look like.
	</para>
    </tip>
  </para>
 </sect2>

 <sect2 id="print-print-range">
  <title>Print Range</title>
  <figure id="print-worksheet-print-range-fig">
    <title><interface>Print Dialog Range Tab</interface></title>
    <mediaobject>
      <imageobject>
	<imagedata format="PNG"
		   fileref="figures/print-worksheet-print_range.png" />
      </imageobject>
    </mediaobject>
  </figure>

  <para>
    The <guimenuitem>Print Range</guimenuitem> tab gives you the opportunity to limit
    the <guilabel>range</guilabel> of the printed workbook. You may choose between 
    printing the whole workbook, only the selected or not the selected area or a 
    defined range of worksheets.
  </para>
 </sect2>

 <sect2 id="print-job">
  <title>Print Job</title>
  <figure id="print-worksheet-job-fig">
    <title><interface>Print Dialog Job Tab</interface></title>
    <mediaobject>
      <imageobject>
	<imagedata format="PNG"
		   fileref="figures/print-worksheet-printer-job.png" />
      </imageobject>
    </mediaobject>
  </figure>

  <para>
    In the <guimenuitem>Job</guimenuitem> tab you may change the <guilabel>priority
    </guilabel> or add <guilabel>billing information</guilabel> to the print job. Also 
    you can choose to add a <guilabel>cover page</guilabel> in front or after the 
    printed worksheets. Finally you can decide whether your job should be printed
    right now or at a defined point in time.

    <important>
	<para>
	Some options may be unavailable due to user restrictions. Ask your local
	administrator for further details.
	</para>
    </important>
  </para>
 </sect2>

 <sect2 id="print-image-quality">
  <title>Image Quality</title>
  <figure id="print-worksheet-printer-image-quality-fig">
    <title><interface>Print Dialog Image Quality Tab</interface></title>
    <mediaobject>
      <imageobject>
	<imagedata format="PNG"
		   fileref="figures/print-worksheet-printer-image_quality.png" />
      </imageobject>
    </mediaobject>
  </figure>

  <para>
    In the <guimenuitem>Image Quality</guimenuitem> tab you can select the
    <guilabel>resolution</guilabel> of the printed document depending on your printer. 
    No more, no less.
  </para>
 </sect2>

 <sect2 id="print-finishing">
  <title>Finishing</title>
  <figure id="print-worksheet-printer-finishing-fig">
    <title><interface>Print Dialog Finishing Tab</interface></title>
    <mediaobject>
      <imageobject>
	<imagedata format="PNG"
		   fileref="figures/print-worksheet-printer-finishing.png" />
      </imageobject>
    </mediaobject>
  </figure>

  <para>
    The <guimenuitem>Finishing</guimenuitem> tab lets decide whether you want
    a blank <guilabel>separation sheet</guilabel> after every page, after the whole 
    job or no separation sheet at all.
  </para>
 </sect2>

 <sect2 id="print-advanced">
  <title>Advanced</title>
  <figure id="print-worksheet-printer-advanced-example-fig">
    <title><interface>Print Dialog Advanced Tab</interface></title>
    <mediaobject>
      <imageobject>
	<imagedata format="PNG"
		   fileref="figures/print-worksheet-printer-advanced.png" />
      </imageobject>
    </mediaobject>
  </figure>

  <para>
    In the <guimenuitem>Advanced</guimenuitem> tab you can change several
    options depending on the printer model you use.
  </para>
 </sect2>
</sect1>



<sect1 id="sect-printing-setup">
  <title>Page Setup.</title>
  <para>
    The <interface>Page Setup Dialog</interface> can be used to
    configure various options related to printing out a
    workbook. Click on <menuchoice> <guimenu>File Menu</guimenu>
    <guimenuitem>Page Setup</guimenuitem> </menuchoice> to activate
    the <interface>Page Setup</interface>.
  </para>

  <tip>
    <para>
      Remember that at any time you can click on the <guibutton>Print
      preview</guibutton> button to see what your document looks like
      with your selected options. See the <xref
      linkend="sect-printing-preview" />
    </para>
  </tip> 

  <para>
    Normally the specified settings apply only to the current sheet. 
    Select another sheet at the bottom of the 
    <interface>Page Setup Dialog</interface> or select 
    <guilabel>Apply to all sheets of this workbook</guilabel>. You
    can also save your adjustments by activating the <guilabel>save as 
    default settings</guilabel> flag.
  </para>


  <sect2 id="print-setup-page">
    <title>Page Setup Dialog - Page</title>


  <figure id="print-setup-page-fig">
    <title><interface>Print Setup Page Tab</interface></title>
    <mediaobject>
      <imageobject>
	<imagedata format="PNG"
		   fileref="figures/printing-setup-page.png" />
      </imageobject>
    </mediaobject>
  </figure>

    <para>
      Change the paper type by clicking the <guibutton>Change Paper Type</guibutton> button. 

      <figure id="print-setup-page-paper-type-fig">
        <title><interface>Print Setup Paper Type dialog</interface></title>
        <mediaobject>
        <imageobject>
	  <imagedata format="PNG"
		   fileref="figures/printing-setup-page-paper-type.png" />
          </imageobject>
        </mediaobject>
      </figure>      
      Select the preferred printer or choose Any Printer to see the formats
      supported by all printers. Pick a <guilabel>paper size</guilabel> and 
      <guilabel>page orientation</guilabel> (portrait, landscape or reverse) 
      to suit the best layout for your document.
    </para>

    <para>
    Specify the required <guilabel>margins</guilabel> of the page. Nothing will 
    be printed inside these margins, not even page numbers. The margins will be 
    measured in the same units (millimetres, points or inches) as the paper size. 
    Change the <guilabel>unit</guilabel> in the paper and layout section to best 
    fit your needs. You may also specify whether the page is centered <guilabel>
    horizontally</guilabel> and/or <guilabel>vertically</guilabel> on the printable 
    part of the page.
    </para>
  </sect2>

  <sect2 id="print-setup-scale">
   <title>Page Setup Dialog - Scale</title>

   <figure id="print-setup-scale-fig">
    <title><interface>Print Setup Scale Tab</interface></title>
    <mediaobject>
      <imageobject>
	<imagedata format="PNG"
		   fileref="figures/printing-setup-scale.png" />
      </imageobject>
    </mediaobject>
   </figure>

   <para>
   Select the scale applied while printing. You can choose between
   <guilabel>no scaling</guilabel>, a <guilabel>fixed scaling</guilabel> or 
   <guilabel>automatic scaling</guilabel> to fit the workbook to a defined 
   number of paper sheets.
   </para>
  </sect2>

  <sect2 id="print-setup-dialog-header">
    <title>Page Setup Dialog - Headers and Footers</title>

   <figure id="print-setup-header">
    <title><interface>Print Setup Headers and Footers Tab</interface></title>
    <mediaobject>
      <imageobject>
	<imagedata format="PNG"
		   fileref="figures/printing-setup-header.png" />
      </imageobject>
    </mediaobject>
   </figure>

   <para>
   Select a predefined format for either the header or the footer. You
   can define an header or a footer by clicking the <guibutton>Configure</guibutton> 
   button next to the according drop-down field.
   </para>

   <figure id="print-setup-header-config">
    <title><interface>Print Setup Headers and Footers Configure Dialog</interface></title>
    <mediaobject>
      <imageobject>
	<imagedata format="PNG"
		   fileref="figures/printing-setup-header-config.png" />
      </imageobject>
    </mediaobject>
   </figure>

   <para>
   Headers and footers are divided into left, center and right area. Select
   the area you want to change. Insert a user-defined text or just select one 
   or several of the given options. When selecting <guibutton>time</guibutton> 
   and/or <guibutton>date</guibutton> you may choose the format by clicking on 
   the arrow next to the symbol and click on  the preferred option. Beside the 
   according <guibutton>page</guibutton> number, the number of total <guibutton>
   pages</guibutton> and the name of the according worksheet, you may also insert 
   the <guibutton>file</guibutton> name and/or <guibutton>path</guibutton>. 
   Finally you can select a defined <guibutton>cell</guibutton> to appear in the
   header/footer. Additionally there are a number of special <keycap>opcodes</keycap>
   for common options. These are:
   </para>

    <variablelist>
      <varlistentry>
	<term>&amp;[TAB]</term>
	<listitem>
	  <para>
	    Name of the worksheet.
	  </para>
	</listitem>
      </varlistentry>
      <varlistentry>
	<term>&amp;[PAGE]</term>
	<listitem>
	  <para>
	    Page number in the printing.
	  </para>
	</listitem>
      </varlistentry>
      <varlistentry>
	<term>&amp;[PAGES]</term>
	<listitem>
	  <para>
	    Total number of pages in the printout.
	  </para>
	</listitem>
      </varlistentry>
      <varlistentry>
	<term>&amp;[DATE]</term>
	<listitem>
	  <para>
	    Current date in format dd-mmm-yyyy. 
            The format can be changed by specifying the desired format in the opcode: 
            <literal>&amp;[DATE:yyyy/mm/dd]</literal>.
	  </para>
	</listitem>
      </varlistentry>
      <varlistentry>
	<term>&amp;[TIME]</term>
	<listitem>
	  <para>
	    Current time in format hh:mm.  
            The format can be changed by specifying the desired format in the opcode: 
            <literal>&amp;[TIME:hh:mm:ss]</literal>.
	  </para>
	</listitem>
      </varlistentry>
      <varlistentry>
	<term>&amp;[FILE]</term>
	<listitem>
	  <para>
	    The basename of the file. For the file <literal>/home/jdoe/file.gnumeric</literal>, 
            this opcode prints <literal>file.gnumeric</literal>.
	  </para>
	</listitem>
      </varlistentry>
      <varlistentry>
	<term>&amp;[PATH]</term>
	<listitem>
	  <para>
	    The path of the file excluding the basename. 
            For the file <literal>/home/jdoe/file.gnumeric</literal>, this opcode prints 
            <literal>/home/jdoe/</literal>.
	  </para>
	</listitem>
      </varlistentry>
      <varlistentry>
	<term>&amp;[CELL:$A$1]</term>
	<listitem>
	  <para>
	    The content of the cell <literal>$A$1</literal> on the sheet being printed. Instead of  <literal>$A$1</literal> any other absolutely addressed cell may be used.
	  </para>
	</listitem>
      </varlistentry>
      <varlistentry>
	<term>&amp;[CELL:A1]</term>
	<listitem>
	  <para>
	    The content of the top left cell on the current page. Instead of  <literal>A1</literal> any other relative cell address may be used. This relative address is interpreted with respect to the top left cell on the current page. Any repeating rows or columns are ignored.
	  </para>
	</listitem>
      </varlistentry>
      <varlistentry>
	<term>&amp;[CELL:rep|A1]</term>
	<listitem>
	  <para>
	    The content of the top left cell on the current page. Instead of  <literal>A1</literal> any other relative cell address may be used. This relative address is interpreted with respect to the top left cell on the current page. Repeating rows or columns are not ignored. So if the top left cell is in a repeating row or column then the relative address is interpreted with respect to that cell.
	  </para>
	</listitem>
      </varlistentry>
    </variablelist>

   <tip>
    <title>TIP</title>
    <para>
    You can choose the font in which the header and footer is printed by
    selecting a default header/footer font in the preferences (see in <xref
    linkend="sect-configuration-preferences" />).
    </para>
   </tip> 
    
   <tip>
    <title>TIP</title>
    <para>
    Double clicking on the header or footer preview will quickly
    allow you to customize that header or footer.
    </para>
   </tip> 
  </sect2>
 
  <sect2 id="print-setup-dialog-printarea">
   <title>Page Setup Dialog - Print Area</title>

   <figure id="print-setup-printarea">
    <title><interface>Print Setup Print Area Tab</interface></title>
    <mediaobject>
      <imageobject>
	<imagedata format="PNG"
		   fileref="figures/printing-setup-printarea.png" />
      </imageobject>
    </mediaobject>
   </figure>
   <para>
   You can select rows or columns to be printed on every page of
   the output. This is commonly used for printing column or row
   names. To enable this, enter the range of cells to be
   repeated in <guilabel>Rows to repeat...</guilabel> or
   <guilabel>Columns to repeat...</guilabel> field. Instead of
   entering them manually, you can also select columns or rows to
   be repeated using the mouse.
   </para>

   <warning>
    <title>WARNING</title>
    <para>
    Note that the rows and columns must be entered as ranges. 
    That is, if you want to have first row repeated, you
    must enter <literal>1:1</literal>, not just
    <literal>1</literal>. Similarly, to have column
    <literal>A</literal> repeated, you must enter
    <literal>A:A</literal>.
    </para>
   </warning>

  </sect2>

  <sect2 id="print-setup-dialog-sheet">
    <title>Page Setup Dialog - Sheet</title>

    <figure id="print-setup-sheet">
      <title><interface>Print Setup Sheet Tab</interface></title>
    <mediaobject>
      <imageobject>
	<imagedata format="PNG"
		   fileref="figures/printing-setup-sheet.png" />
      </imageobject>
    </mediaobject>
   </figure>

   <para>
   Select <guilabel>Grid lines</guilabel> to print the cell
   grid lines with your document. Unselect the button to hide
   the grid lines from your print output.
   </para>

   <para>
   Select <guilabel>Black and white</guilabel> to convert the
   colours in your document to a greyscale range.
   </para>

   <para>
   Select <guilabel>Do not print with all sheets</guilabel> if you 
   want to avoid printing this sheet whenever you choose to print 
   <guilabel>all sheets</guilabel>. If this item is checked then 
   this sheet will only be printed as the active sheet or as part 
   of a range of sheets. 
   This is useful if you have a non-hidden sheet that contains only 
   auxillary information and should normally not be printed.
    </para>

   <para>
   Select <guilabel>Row and column headings</guilabel> to 
   print the row and column headings (1,2,3,... and A,B,C,...).
   </para>

   <para>
   Select <guilabel>Styles with no content</guilabel> to
   ensure cells with style changes will be printed, even if
   they are empty. For example, if you have a number of cells
   with the background color changed but no data in them, you
   can select this option to ensure they are in the printed
   output.
   </para>

   <para>
     The <guilabel>Errors</guilabel> selection box allows you to
     choose how to print error values:
    <variablelist>
      <varlistentry>
	<term>Print as displayed</term>
	<listitem>
	  <para> 
	    Every error value is printed just as shown on the worksheet.
	  </para>
	</listitem>
      </varlistentry>
      <varlistentry>
	<term>Print as spaces</term>
	<listitem>
	  <para>
	    No error values are printed.
	  </para>
	</listitem>
      </varlistentry>
      <varlistentry>
	<term>Print as dashes</term>
	<listitem>
	  <para>
	    Every error value is replaced by two m-dashes (separated 
	    by a thin space): "&#x2014;&#x200a;&#x2014;".
	  </para>
	</listitem>
      </varlistentry>
      <varlistentry>
	<term>Print as NA</term>
	<listitem>
	  <para>
	    Every error value is printed as an #N/A error.
	  </para>
	</listitem>
      </varlistentry>
    </variablelist>
   </para>

   <para>
   Finally you can decide about the direction in which the
   workbook will be printed (Down, then right or Right, then
   down).
   </para>
  </sect2>
</sect1>


<sect1 id="sect-printing-preview">
  <title>Print Preview</title>

  <para>
    The <interface>Print Preview Dialog</interface> is used to display
    what the printed output will look like. The <interface>Print Preview 
    dialog</interface> can be used to check whether you have the desired 
    formatting and layout before you print out the workbook. 
    <application>Evince</application> is set up to be the default viewer. 
  </para>

  <sect2 id="print-preview-customizing">
   <title>Customizing the preview application</title>

   <para>
   You may change the default preview application by editing your 
   presets for GTK. Open the file .gtkrc-<replaceable>your GTK version</replaceable>
   and add a line in the format 
   <command>gtk-print-preview-command="<replaceable>command to your preferred 
   viewer</replaceable>"</command>.
  
  <warning>
   <para>
    Please make sure you have only one line defining your preview application.
   </para>
  </warning>

  <tip>
   <para>
    It is strongly recommended to use <application>Evince</application> as the 
    default viewer. A convincing argument is that <application>Evince</application> 
    deletes the preview file after closing the viewer.
   </para>
  </tip>
  </para>
 </sect2>
</sect1>